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Asbestos Analyst Consultancy Framework AP2418
Live procurement

Asbestos Analyst Consultancy Framework: AP2418

Status

Closed

Cumulative value

£800,000 excluding VAT (based on a four-year full life of the Framework)

Framework period

4 years (2 + 1 + 1)

Expected award date

April 2025

Asbestos Analyst Consultancy Services

This framework will ensure provision of asbestos analysis services covering various locations around Nottinghamshire, Derbyshire, South Yorkshire, Lincolnshire, and Leicestershire.

Quick links

Register your interest via Delta eSourcing
For more information about this opportunity, please visit the Delta eSourcing portal here
Services

This framework contract is set up to provide the client with access to good, reliable suppliers who can provide the services detailed below:

  • sampling,
  • air testing and analysis,
  • air monitoring,
  • conduct asbestos surveys,
  • risk assessment,
  • data collection and record keeping,
  • site inspections,
  • abatement specifications,
  • post-abatement reviews,
  • monitoring of abatement works.

KEY FACTS

Service:

Provision of asbestos analysis services as described within the procurement documentation.

Estimated Start Date:

April 2025

Estimated End Date:

April 2027

Option To Extend:

Yes (1 year + 1 year – Max. 4 years)

Coverage:

All work sites covered under this Framework will be situated in various locations around Nottinghamshire, Derbyshire, South Yorkshire, Lincolnshire, and Leicestershire.

Value:

£800,000 excluding VAT (based on a four-year full life of the Framework).

Procurement run by:

Scape Group Ltd (SCAPE)

Client:

Arc Property Services Partnership Ltd (the Client)

Overarching Agreement:

NEC4 Term Service Short Contract (TSSC)

Number of successful Bidders accepted:

3

Deadline for Expression of Interest:

11/10/2024 at 14:00

Is TUPE applicable:

No, no employees will transfer

This will be a two-stage procurement process, conducted under a Restricted Procedure, in line with the Public Contracts Regulations 2015. The process will be split into 2 parts:

  • Stage 1 – Selection Criteria – This is a set of questions and criteria that must be passed in order to move on to Stage 2 of the procurement. The criteria and questions are based on the Bidders history and what they are currently doing. Written answers will be scored by an evaluation panel.
  • Stage 2 – Award Criteria – This is a set of questions that the Bidders needs to answer based on what the Bidders will do, if they were successful in getting onto the Framework. This will be scored by an evaluation panel. This element also includes completion of the pricing schedule.

Key Documents

The key documents (denoted by starting with “K”) contain crucial information that must be looked at and/or completed by the Bidder as part of the Stage 1 tendering process:

K01 - Summary of Requirements - ver1.0

A brief overview of the Framework, who the Client and SCAPE are and what the Bidder needs to do in order to submit a bid.

K02 – Framework PQQ Stage – ver1.0

This document outlines the full requirements of the tender process.

K03 – Item 1.1(o-p) – Parent Company SQ

To be completed by Immediate Parent Company/Ultimate Parent Company if applicable.

K04 – Item 1.2(a) – (iv) – Group SQ

To be completed if the Bidder is bidding as part of a group of organisations, including joint ventures and partnerships. Each organisation in that group must complete this document if applicable.

K05 – Item 1.2(b) (ii) – SQ – Subcontractor Information

A subcontractor information document to be completed if applicable.

K06 – Item 6.1 (a-h) – Framework Examples Within The Selection Questionnaire – ver1.00

Details of a minimum 3 previous framework examples, similar to this Framework. To be completed if applicable.

K07 – Item 6.2(b) – Relevant Provider SQ

A subcontractor (Relevant Provider) SQ for each subcontractor required to deliver the service. To be completed if applicable.

K08 – Non-Collusive Tender Certificate – PQQ Stage

Non-Collusive Tendering Certificate (mandatory).

Supplementary Information

These are documents denoted by starting with “S”. These should be reviewed by the Bidder as they contain important information about the overall Framework. This includes items the Bidder will need to comply with if they are successful in securing the Framework:

S01 - Framework Conditions - ver1.0

This document contains Framework Conditions.

S02 - Specification - ver1.0

This document outlines the detailed Framework Specifications.

S03a - TSSC Data Editable

This document outlines the detailed data to be completed as part of the framework.

S03b - NEC4 Term Service Short Contract

This is the NEC4 Term Service Short Contract.

S04 - Asbestos Policy and Procedure

Code of practice for carrying out work that may disturb asbestos-containing materials.

S05 - SCAPE Social Value Policy

The purpose of this policy is to clearly set out how SCAPE will ensure social value is embedded throughout the procurement, commissioning and delivery of frameworks, property services, design solutions and joint ventures.

S06 - Ladder and Step Ladder Justification-Risk Assessment Form

This document gives guidance on the Work at Height Regulations 2005 (WAHR 2005) relating to safe means of access to and from scaffold working platforms.

S07 - Safety Management System (SMS) Manual - V8.1

Safety management system policy, guidance and reference manual.

S08 - Transparency in Supply Chains A Practical Guide (2017_final)

This document provides guidance on how the Government expects organisations to develop a credible and accurate slavery and human trafficking statement each year and sets out what must be included in a statement.

PROCUREMENT PROCESS

The Client understands that public procurement can be a challenging experience, with many questions being asked by the Client and detailed answers needing to be provided by the Bidders. This is to ensure that value for money is being achieved and that public money is being spend wisely.

The Client and SCAPE have used their many years of procurement experience to try and make this procurement process as easy as possible, especially for Small to Medium Enterprises (SMEs).

To that end, for this procurement process, the Client will:

  • break this procurement into a 2-stage process to ensure that only bidders who pass Stage 1 need to spend their time, energy and resources on the more intensive Stage 2 part.
  • refrain from using acronyms where possible or will provide an explanation of the acronym within a definitions sheet at the front of each procurement document.
  • provide guidance and help on each question asked throughout the process
  • be available to answer questions via the Delta eSourcing Messaging Centre.

Answers to the selection questions and general information about the Bidder will be asked via the selection questionnaire directly in Delta eSourcing. Please make sure you save often so you do not lose any work.

The 6 (six) Bidders who pass the selection criteria and score highest on Stage 1 will pass on to Stage 2.

Following the conclusion of Stage 2, the top 3 (three) ranked Bidders who provided the most economically advantageous tenders (MEAT), i.e., the highest combined score for price and quality, will be invited to enter into the Framework with the Client.
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